Newcastle Bookkeeping: 0425 371 810


Newcastle Bookkeeping Solutions

No time for bookwork? Hate dealing with paperwork?  ATO on your back?  Find payroll confusing?  New startup business?

Newcastle Bookkeeping Solutions are a  team of expert bookkeepers that deliver control and compliance so that you can focus on running your business.

Our team are professional, qualified and committed to ongoing training to stay abreast of the frequently changing legislations within our industry.  We appreciate the extremely confidential nature of our services, which is why we guarantee not to outsource our work overseas, or discuss your accounts with any third party without your express consent.

Our current clients include medical, real estate, hotel, retail, café, child care and trade industries.  This broad experience provides us insight into industry specific issues and proven solutions.

GST legislation is complex, if you allow unqualified and inexperienced people to process your accounts, your bookkeeping could be far more costly than you realise.  The team at Newcastle Bookkeeping Solutions ensure we get the best possible outcome for your BAS lodgement and your accountant will be thankful for a reliable set of accounts in which to prepare your income tax returns.

Bookkeeping services can be performed at your premises, or offsite from our centrally located office in Broadmeadow.  We offer a range of fixed fee or hourly rate options, providing a transparent and affordable approach to bookkeeping.  Every business is unique – whether you need daily, weekly, fortnightly, monthly or quarterly assistance – Newcastle Bookkeeping Solutions have the perfect solution for you!

Call us for a free quote today – 0425 371 810

Our Services


Bookkeeping involves recording, analysing and interpreting the financial transactions in a business.  We aim to apply modern technologies where possible to streamline these processes, to create accurate and time efficient solutions.  Our unique workpapers are tailor made for your business and ensure the integrity of your accounts.


As registered BAS Agents, we can handle all of your GST and PAYG requirements.  Our expert knowledge ensures the best possible outcome for your business.  We can deal with the ATO on your behalf and you can focus on running your business.

Payroll & Superannuation

Payroll is well suited as an outsourced function, due to the constantly changing legislations and its time consuming nature.  Timesheet entry, leave accrual, payslip distribution, award interpretation, employee payments, superannuation lodgements, new employee setups – we can look after all of your statutory compliance and reporting obligations, giving you total peace of mind.

Accounts Receivable

We can prepare and distribute your sales invoices, keep track of who has paid and chase up payments with reminder emails and phone calls as required.  Promote healthy cashflow by getting your invoices sent out at the earliest opportunity.

Accounts Payable

Whether paper, email, fax or electronic, we can capture your invoices with speed and accuracy and send through for authorisation.  We can schedule payments and provide full visibility into budgeting and cash flow.  Improve supplier relationships, take advantage of discounts and always know how much you owe.


Timely, accurate and relevant information is core to strategic decision making.  Comparitive financial statements, variances, actual v budget, KPI’s – weekly, monthly or quarterly reports will provide insight and an understanding of the value of your business.

Bookkeeping in the Cloud

Move your business into the 21st century, with Xero cloud based accounting software, and reap the rewards. Xero eliminates issues with backup and data integrity associated with traditional PC based software.

Imagine accessing your data from any computer, smart phone or tablet, no installations or upgrades required.

Added benefits include live bank feeds, unlimited users and bank level security.

Newcastle Bookkeeping Solutions can migrate the data from your existing software, or setup your Xero file from scratch. We also offer ongoing support and training.

Xero Add-Ons

workflow max

A comprehensive online job management solution that pushes sales invoices, tracking information, contacts and purchase invoices into Xero.

Remove the hassle of receipts and invoices. No more data entry. Receipt Bank converts those annoying bits of paper – receipts and invoices – into data.


A  Point-of-Sale software for clever stores.  Vend is online, like Xero, so there is nothing to install and you can use it on almost any computer.


Deputy is an all-in-one employee scheduling, time & attendance and communication software that seamlessly integrates with Xero.

geo op

GEOOP powers your mobile workforce. A solution for managing jobs, quoting, time, materials, invoicing through to Xero and inventory control with Unleashed.

Unleashed provides online inventory software for Xero, allowing accurate costs, margins and stock control. Integration with Xero is seamless and easy.

Prices for Newcastle Bookkeeping Solutions

No hidden costs, no nasty surprises – Newcastle Bookkeeping Solutions offer fixed fee bookkeeping packages.  If one of these packages does not suit your business perfectly, contact us for a tailor made package.


Suited to clients who do their own invoices, payments and reconciliations but require Review and BAS lodgements.

From $50 + GST

  • Monthly Subscription To Xero ($50)
  • Unlimited support by email and telephone
  • Electronic Lodgement of BAS
  • Review of Xero file
  • Quarterly Financial Statements
  • End of Year work papers prepared for your Accountant


Suited to clients who do their own invoices & payments but require data entry, reconciliations and BAS Lodgements.

From $100 + GST

  • Monthly Subscription To Xero ($50)
  • Unlimited support by email and telephone
  • Electronic Lodgement of BAS
  • Review of Xero file
  • Monthly Financial Statements
  • End of Year work papers prepared for your Accountant
  • Monthly Bank and credit card reconciliations
  • Monthly enter and match receipts (bills)
  • Monthly enter and match payments (sales)


Suited to clients who want to outsource their account department.

From $200 + GST

  • Monthly Subscription To Xero ($50)
  • Unlimited support by email and telephone
  • Electronic Lodgement of BAS
  • Review of Xero file
  • Monthly Financial Statements
  • End of Year work papers prepared for your Accountant
  • Weekly Bank and credit card reconciliations
  • Weekly enter and match receipts (bills)
  • Payments made to suppliers
  • Weekly enter and match payments


Suited to clients who want to outsource their payroll and associated compliance requirements.

From $50 + GST

+ $15 per employee per payslip + Gst

  • Monthly Subscription to Xero ($50)
  • Setup and customisation of payroll to suit your business
  • Setup new staff
  • Provide employee portal access
  • Tracking of all leave entitlements
  • Lodgement of Tax File Number Declarations
  • Issue customised payslips
  • Termination payments
  • Setup employee superannuation fund accounts
  • Superannuation payments in line with statutory requirements
  • Installment Activity Statements
  • Annual reconciliation of wages to Financial Statements
  • Payment Summaries distributed to employees
  • Payment summary statement lodged with the ATO
  • Employee queries


About us

What our clients say


“When McGrath Newcastle City opened in 2011, Nicole setup the accounting software for all of our associated entities. Nicole and her team continue to manage our account processing needs, both onsite and remotely, an arrangement which provides us flexibility and best practice bookkeeping. Nicole is a trusted advisor and integral part of our continued success.

Sean Redpath,  Principal, McGrath Real Estate – Newcastle City

“Thank you for your assistance with our BAS, yet again.  Your diligence, professionalism and positive personalities astound me every time.  We are so lucky to have you.”

Maria and David Larratt, Wallsend Veterinary Hospital

 Nicole and the team at Newcastle Bookkeeping Solutions are fast, accurate and reliable. They have put systems in place to make our entire business run efficiently, which makes life so much easier. I now spend less time on the books and more time focusing on growing my business.

Jason Helmers, owner Green Scene Indoor Plant Hire


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